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Category Archive for: ‘Document Shredding’

  • Business and Identity Theft

    Is Your Business Protecting Personal Information?

    Once your business is finished with sensitive information derived from consumer reports, what happens to it then? Under the Disposal Rule, your company must take steps to dispose of it securely.” – FTC.Gov

    In today’s world, almost every business is aware that protecting the privacy of customers, patients, employees, etc. is a required by law and of the utmost importance. But just how familiar are you with current laws? Are you confident your business is following proper protocols and protecting personal information? With fraud and identity theft happening around us at increasing and alarming rates, it’s critical you follow procedure so you’re not exposed to costly liability. If it’s your job to protect valuable information in your business or workplace, you may want to take a moment to read the following information provided by The Federal Trade Commission on FTC.Gov:

    “Any business or individual who uses a consumer report for a business purpose is subject to the requirements of the Disposal Rule. The Rule requires the proper disposal of information in consumer reports and records to protect against “unauthorized access to or use of the information.” The Federal Trade Commission, the nation’s consumer protection agency, enforces the Disposal Rule.

    According to the FTC, the standard for the proper disposal of information derived from a consumer report is flexible, and allows the organizations and individuals covered by the Rule to determine what measures are reasonable based on the sensitivity of the information, the costs and benefits of different disposal methods, and changes in technology.

    Although the Disposal Rule applies to consumer reports and the information derived from consumer reports, the FTC encourages those who dispose of any records containing a consumer’s personal or financial information to take similar protective measures.

    Who must comply?

    The Disposal Rule applies to people and both large and small organizations that use consumer reports. Among those who must comply with the Rule are:

    • Consumer reporting companies
    • Lenders
    • Insurers
    • Employers
    • Landlords
    • Government agencies
    • Mortgage brokers
    • Automobile dealers
    • Attorneys or private investigators
    • Debt collectors
    • Individuals who obtain a credit report on prospective nannies, contractors, or tenants
    • Entities that maintain information in consumer reports as part of their role as service providers to other organizations covered by the Rule

    What is “proper” disposal?

    The Disposal Rule requires disposal practices that are reasonable and appropriate to prevent the unauthorized access to – or use of – information in a consumer report. For example, reasonable measures for disposing of consumer report information could include establishing and complying with policies to:

    • burn, pulverize, or shred papers containing consumer report information so that the information cannot be read or reconstructed;
    • destroy or erase electronic files or media containing consumer report information so that the information cannot be read or reconstructed;
    • conduct due diligence and hire a document destruction contractor to dispose of material specifically identified as consumer report information consistent with the Rule. ” 

    Click to finish reading article: https://www.ftc.gov/tips-advice/business-center/guidance/disposing-consumer-report-information-rule-tells-how

  • How to Disposition Records Using Your Retention Schedule

    An interesting video produced by utmbHealth

    Important: If you store your records with Iron Mountain Records Storage, we can save you 33% or more! Call us today for a quick no-obligation comparison.

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  • Shredding can be fun!

    See baseball bats, engine blocks, and hard drives shredded into tiny pieces!

    The crew at Access found these videos mesmerizing. But then, we’re in to this kind of thing! See what you think.

     Product/Security Destruction Shredding:

     

     Bowling Balls Shredding:

    Engine Blocks Shredding:

    Shredding Baseball Bats:

     

    Note: Although we can’t shred your old engine blocks in Ocala, FL, we can shred your old files and documents into unrecognizable pulp! Isn’t it time to clean out your inactive files and free up valuable space for more productive use?