Why Is It Important To Plan For Disasters?
Some Pre-Planning Now Can Save Your Company In The Event Of A Disaster.
1. Do you have all of your original software with its serial numbers copied and
placed offsite? Its one thing to have your data on a backup but how will you
access it if your new computer doesn’t have the software available to install?
2. Do you have your working backups of your day to day data stored offsite?
3. Do you have your original corporate stock shares offsite?
4. Do you have copies of original contracts stored offsite?
5. If your offices were destroyed tonight how would you contact your clients? Do
you have all of that data secured outside of your office?
As a company you need to plan in advance these and other ways to keep your business
running in the event of a disaster.
Access Records can help you in many of these areas. We have a media vault for storing
your original software and backups. We can store your contracts and other vital data you
would need to get back up and running quickly.
Call us today to help you design and implement a disaster preparedness plan.
Organizations should develop appropriate protective measures for their records and
copies of their vital records to respond to actual or potential emergencies or disasters
identified in contingency planning. This is the records management aspect of emergency
management. Vital records are emphasized because they tend to have the greatest value
in case of emergency or they require extra protection because they document legal or
financial rights. The type and level of value determine the amount of protection agencies
should provide. Special protective measures for vital records may include using fire-rated
filing equipment for storage; constructing onsite vaults; transferring records to offsite
storage; duplicating the records at the time of their creation, such as computer “backup”
tapes, using existing duplicates as vital record copies; or microfilming vital records.
These “special records” require specific environmental conditions and careful handling
throughout their life cycle to ensure their preservation. Organizations must maintain
temperature and humidity controls for special records such as photographs and negatives,
microforms, audio and video tapes and disks, and electronic tapes and disks.
When emergencies or disasters occur, however, even the best of protective measures
may not prevent damage to records. Consequently, organizations need to develop records
recovery plans for timely and economical response to records disasters in order to salvage
or replace damaged records and the information that they contain.
Other sites to visit for more information:Important: If you store your records with Iron Mountain Records Storage, we can save you 33% or more! Call us today for a quick no-obligation comparison.